But i would say the one mentioned in the article is easier and faster way. Copyright 2016-2023 How To Excel. Finally, press Enter, and the combined result will appear in your chosen cell. Required fields are marked *. Can I combine more than two names in Excel? This site uses Akismet to reduce spam. The creates a space so the first and last names are separated by a space. Enter the desired output in the column next to the source data. Click on Enter. Youre not alone! In case that you have values Name1 Name2 Name3 0 1 2 in a range A1:C2, than you can insert formula =IF(A2=0,,TEXTJOIN( ,,A2,A1)) into cell A3 and fill it to the right two cells. We will now do the same example, but using the CONCATENATE function. Subscribe for awesome Microsoft Excel videos . Choose the account you want to sign in with. Assuming you have the same dataset, you can use the below formula to combine the first and the last name: The ampersand operator combines the text before and after it. Secondly, here are the steps for combining names in Excel using Flash Fill: Finally, you will know how it works and how to do it. Learn more about the functions we saw above. Here are the steps to concatenate an Excel Range with space as the separator (as shown in the pic): Select the cell where you need the result. See the syntax or click the function for an in-depth tutorial. This did exactly what I needed it to in combination with Dynamic Ranges. I would have like to alter the VBA method as to avoid empty cells (i.e. The result is Fourth & Pine. Use the CONCATENATE Function to Concatenate Multiple Cells With Space in Excel 2. Suppose you have a data set as shown below and you want to merge the two columns to get the full name. Double-click the sheet tab, and type the new name. Method A: Use "&" operator to combine cells Method B: Use Concatenate function to combine cells Method C: Use Textjoin function to combine cells (Excel 365 and later versions) Method A: Use "&" operator to combine cells In Excel, you can use the "&" operator to combine different text strings or cell values. All Rights Reserved. This could be done much simpler with VBA, but also have many solutions with Excel embedded formulas: Lets suppose you have the following values in column A: Project1 Mike Project1 Neal Project1 Peter Project2 Mike Project2 Neal Project2 Peter First, add one row above all and leave it empty, so the content starts with cell A2. Now, we enter the arguments for the CONCATENATE function, which tell the function which cells to combine. This is a great post and will save me tons of time. Now select cell D2 and enter formula =$C2&D$1 (dollar signs must be on that places). Select the Names that we want to combine with space. Below is the formula that will combine the first and the last name (separated by a space character): CONCAT is a new function that was introduced in Excel 2016 and is made to replace the CONCATENATE function. Without designated spaces between separate text entries, the text entries will run together. Our professional experts are available now. Say goodbye to awkward hyphenated last names with the & operator in Excel- the ultimate matchmaker for names. The delimiter, which is a space character in double-quotes in this example (since we want the first and the last name to be separated by a space character), A Boolean value where TRUE means that in case there are any, The range that has the cells that you want to combine, In cell C2, enter the result you want. Combine names in Excel with the CONCATENATE function! Important: In Excel 2016, Excel Mobile, and Excel for the web, this function has been replaced with the CONCAT function. But as of now, both the functions continue to be available and you can either function. Here are the steps to concatenate an Excel range without any separator (as shown in the pic): Doing this would combine the range of cells into one cell (as shown in the image above). Youd be halfway across the name to see this. We proceed as follows: Select cell C2 and type the following formula: =CONCAT (A2,",",CHAR (10),B2) Notice that there is no space after the comma in double quotes. Hop on here to read our blog on the TEXTJOIN, CONCAT function, and CONCATENATE functions. usually means there are quotation marks missing from a Text argument. Join First and Last Name Using the TEXTJOIN function. I have 1000s of multiple |delimited rows and this function did a great job. Excellent! 2. What is the purpose of combining names in Excel? Have a look at #7 in this http://trumpexcel.com/2014/08/clean-data-in-excel/, Very Very time saving & Interesting brother, Nice tips, Thanks for commenting.. Glad you liked it . The & symbol combines the contents of cell1, which contains the first name, with a space ( ) and then appends cell2s contents containing the last name. Follow us to stay up to date with the latest in Microsoft Excel! Only work in your downloadable example Why would this be happening? You can also use this to quickly merge columns and combine the first and the last name. In case you want the original columns as well as a new column that contains the full name, instead of selecting the columns and Merge them, first select the Add Column tab in the Power Query Editor, then select the columns, and then click on Merge Columns. Make sure the three arguments are separated by commas: Perfect! 2. Then, extend it again with the second name. Open the Excel sheet and select the cell where you want to concatenate names. Power Pivot allows users to create pivot tables and charts from data that is stored in multiple tables. You can use VBA to write macros, create user forms and controls, and automate most processes. Using this operator has become common practice to keep consistency and clarity in data management. functions. The most important thing is number 4, because it is related with number of rows filled wit values. That's because CONCATENATE will combine exactly what you tell it to combine, and nothing more. a string that will be used as a separator between the text items. We're ready to hand this back to our friend: Thanks for helping me figure this out so fast! Thecombined names will now appear in the output column in your excel. This will open the Power Query editor window. a comma with a space, like , ). The delimiter is (a space), while the ignore_empty is TRUE. Combine Names - Ampersand Sign (&) To combine first and last names, you can use the ampersand (&). You can easily do that using simple formulas (such as Concatenate or TextJoin) and features such as Flash Fill and Power Query. Get ready to marry first and last names faster than a Las Vegas wedding chapel with these easy steps for using Flash Fill in Excel. All Rights Reserved. The " " creates a space so the first and last names are separated by a space. Excel is an amazing tool to store and analyze data. This function, as the name suggests, can combine the text from multiple cells into one single cell. The formula we will use to combine names in our case example is: =CONCAT(B3," ",C3) Let's read this. Designed by John MacDougall | Powered by WordPress. I am submitting a list to a print shop and my list is in Excel by First Name, Last Name, Address, City, State, Zip. This is a more generalized solution to Rowans specific empty string () seperator fix. You can check out this post for details onenabling the Developer tab in the ribbon. Drag down the formula for all rows to get combined text. Until now, this data is greyed (Excel is only hinting at the pattern it has identified). For Power Query to work, your data needs to be in an Excel Table (or at least a Named Range). Hang tight for 30 secs while we Important:In Excel 2016, Excel Mobile, and Excel for the web, this function has been replaced with the CONCAT function. The string "Hello " has an extra space added. Go to formula bar and enter =TRANSPOSE (A1:A5)&" " Based on your regional settings, you can also try =A1:A5 (instead of =TRANSPOSE (A1:A5)). Our Excel Experts are available 24/7 to answer any Excel question you may have. If you have been doing this manually until now, you wouldve loved this article. Finally, we will separate each name and combine them with commas and spaces in column D. Learn the essentials of VBA with this one-of-a-kind interactive tutorial. Here, I selected D5 where I want to get the Full Name. Apparently TEXTJOIN is associated with Office 365, NOT Excel 2016. It might be a comma, a space, or any other type of separator. First of all, you can use the CONCATENATE function. Hit that Subscribe button and join the EasyClickers! Thanks for providing the fix. Joins three things: the string in cell C2, a string with a comma and a space character, and the value in cell B2. Get insight on how to use it. You can also use the keyboard shortcut Control + E to fill using Flash fill. This means you have to reference each cell individually. There are many ways how you can merge names (the first and last ones) in Excel automatically. What if I want to add a comma between the first and last name in the combined name? Combining names in Excel can be done using functions like CONCATENATE or the & operator, or using features like Flash Fill. First, select the cell where you want the combined name to appear, then type the formula \"=CONCATENATE(first name cell, \" \", last name cell)\" or \"=(first name cell & \" \" & last name cell)\" and press enter. Hit Enter (as soon as you see the greyed-out list beneath) to confirm the pattern. #NAME? Add the above code to theCode Editorand press theSavebutton. Cool! ","acceptedAnswer":{"@type":"Answer","text":"Combining names in Excel is useful for when you have separate columns for first and last names, but you need to create a column with full names. And if there is any empty cell in between the said range, ignore it. These formulas work exactly the same in Google Sheets as in Excel. This will add a new column that will have the full name. The flash fill tool filled the rows on the pattern of the first combined name i.e. 1. Second, add formula =IF(ROW()=2,LEFT(A2,8)&, &RIGHT(A2,LEN(A2)-8-1),IF(LEFT(A2,8)=LEFT(A1,8),B1&, &RIGHT(A2,LEN(A2)-8-1),LEFT(A2,8)&, &RIGHT(A2,LEN(A2)-8-1))) to cell B2 and fill it down the column B. In this tutorial, I have covered how to combine the first name and the last name in Excel. This makes it easier for quick navigation within your spreadsheet. Below is the formula that will combine the first and the last name (separated by a space character): =CONCAT (A2," ",B2) CONCAT is a new function that was introduced in Excel 2016 and is made to replace the CONCATENATE function. For example: \n\"=IF(last name cell=\"\", first name cell, CONCATENATE(first name cell, \" \", last name cell))\". = A2 &. This tutorial will demonstrate how to combine first and last names in Excel and Google Sheets. The CONCAT function accepts multiple ranges of text cells instead of needing to select each cell individually. Next to it is the ampersand. If you just have one table, you will only see one option in the left pane, Right-click and then click on the Merge Columns option, Enter a name for the new merged column. A nasty little bug . Flash Fill is a smart functionality that tries to understand the pattern and give you the result. Did you know that Flash Fill was introduced in Excel 2013? Now we can use the fill handle to copy the formula to the remaining cells in this column. In the cell D3, we want to get a full name from the cells B3 and C3. Method #4: Switch First and Last Name with Comma Using Text to Columns and CONCAT Function. Lets continue with the same dataset as above, but this time we will merge them using the CONCATENATE function. You May Also Like the following Excel tutorials: thank you so much bro!! Excel lets you to join text strings in different ways. To combine first and last names, use the CONCATENATE function or the ampersand (&) operator. The above steps would instantly fill all the cells with the combined name. In this case, your formula will look like this: =CONCATENATE (X1,X2,X3) X1, X2, and X3 are the cells that you want to join. I was finding for auto update concatenate. Thanks.. Now activate the next cell in the same column. Excel VBA is a programming language that enables you to control Excel using code. The item can be a text value, number, or cell reference. Copy values from column B to column D, beginning from D1, but with Paste_Special>>Transpose, so everything start looking as a empty table with letters for rows and numbers for columns. You can use the concatenate function or the ampersand symbol to combine each name together. Theampersand operator & can be used in Excel to combine two or more strings of text together. 9 Ways to Combine First and Last Names in Microsoft Excel Do you need to combine both first and last names in Excel? One significant advantage of using CONCATENATE function is that it automates the process of constructing complex data sets with minimal effort compared to manual merging techniques. In column E, we want to get a joined text from the columns B, using the space as a separator. I will go with Full Name. For example, if cell A1 contains the number 23.5, you can use the following formula to format the number as a dollar amount: Explore subscription benefits, browse training courses, learn how to secure your device, and more. In data entry forms, most of the time the developer will keep two fields for first and last name instead of the full name. To apply the TEXTJOIN function, we need to follow these steps: In some cases, its possible that you wont see flash fill while you are typing in the second cell. NOTE: the CONCAT Function in Excel has replaced the CONCATENATE Function. By using this symbol, one can easily combine names without any manual entry. 1. This will show the full name as you require. Based on your regional settings, you can also try =A1:A5 (instead of =TRANSPOSE(A1:A5)). Let's say we have the dataset as displayed below: Here are the steps to add a space character between the first and last names: 1. This opens Create PivotTable dialog box. So, in case you have the name data you want to combine, its one single step in your already existing power query workflow. Post your problem and youll get expert help in seconds. Let me show you here. Go to theHometab of thePower PivotAdd-In and click on thePivotTablecommand and choose thePivotTableoption from the menu. You can use any character or no character at all. This step-by-step guide will show you how to merge two or more cells, no matter how complex the data set is. In our example, we want to combine the text in cells A2 and B2, so we'll make each of those an argument: You may have noticed that the first and last names don't have a space in between them. To create a name format like last name, first name, we can use the & sign and a comma in a text string. Or if those were cell values instead (say Cell A2 and B2). If some of the cells are empty, the combined name will show up as a blank space or with an extra space. Now select all 12 values and copy it without moving the selection, then paste>>paste_values. =IFNA(TEXTJOIN( ,0,$A$1:$A$6),) Its great for getting rid of #N/A if they appear. CONCATENATEMULTIPLE = Left(Result, Len(Result) Len(Separator)). : resLen = Len(Result) sepLen = Len(Separator) tmpLen = resLen sepLen, CONCATENATEMULTIPLE = Left(Result, tmpLen), Thanks a lot for the code and the explanation. 1. This is a useful function when you have data in multiple adjoining cells and you want to combine them into one cell for use in a formula or for display purposes. Insert the CHAR Function to Concatenate Multiple Cells With Space in Excel 5. Press the Return Key. Let me know in the comments section! And since I want these to be separated by a space character, I have used (space in double-quotes) as the second argument. Cell B2. For the purpose of this tutorial, I will convert the data set that has the 1st and the last name into an Excel Table. Joins the same items as the previous example, but by using the ampersand (&) calculation operator instead of the CONCATENATE function. An Excelchat Expert solved this problem in 24 mins! Got it! You can use the concatenate function or the ampersand symbol to combine each name together. The image below has two lists of names (the first and the last name). In another cell, type the first name and extend it to the CONCATENATE function by adding a comma followed by a space. In this video tutorial, well have a look at how to combine the contents of two cells in this case a first name and a family (or last) name thanks to which well have a full name merged in one cell. In this Excel tutorial, Ill show you multiple different ways to combine the first and the last name in Excel. =CONCATENATE (. Using the TEXTJOIN function to join the values from the cell range. Excel Power Query is a tool that allows users to easily extract and transform data from various sources such as databases, web pages, and text files. We're ready to enter our function into cell C2. Refer to the cell containing the last name i.e. Excel combines the first name (Jane) with the last name (Austin) and theres a space character in between. The TRUE value is used to ignore any potential empty cells. Have you figured out how to do this? First, select the cell where you want the combined name to appear, then type the formula =CONCATENATE(first name cell, , last name cell) or =(first name cell & & last name cell) and press enter. This should triggerFlash Filland you will see the suggested results in light gray. Combine data using the CONCAT function Select the cell where you want to put the combined data. You also have the option to ignore empty cells. 2. An Excelchat Expert solved this problem in 26 mins! Heres something for you to note. Suppose we want to delete the country whose code is AUS using the DELETE statement. Note: If you dont see the Power Pivot tab in your Excel, you might need to enable the Power Pivot add-in first. After you load your dataset to the Power Pivot data model, you can add more columns with calculations using the DAX formula language. Hey Cornan.. Youre right! Joins three things: the string in cell B2, a space character, and the value in cell C2. If you want to combine names in your automation you can use either VBA or Office Scripts. for free. Interactive shortcut training app Learn 70+ of Excels most useful shortcuts. Get FREE step-by-step guidance on your question from our Excel Experts. The two functions work the same way. Get your copy of the example workbook used in this post to follow along! Any manual entry Office Scripts the arguments for the web, this data is (. Like the following Excel tutorials: thank you so much bro! from our Excel Experts available. The text entries will run together Hello `` has an extra space added become common practice to keep and! Stored in multiple tables the new name cells instead of the CONCATENATE function, the.: thank you so much bro! add more columns with calculations using the delete statement here to our... Be in an Excel Table ( or at least a Named range.. Function for an in-depth tutorial extra space added function by adding a comma, a space this makes it for! Next to the CONCATENATE function ones ) in Excel ( say cell A2 and ). Have 1000s of multiple |delimited rows and this function, and the combined name i.e to hand back! Separator ) ) and last names are separated by commas: Perfect 24/7 to any. Operator has become common practice to keep consistency and clarity in data management output in... Of thePower PivotAdd-In and click on thePivotTablecommand and choose thePivotTableoption from the menu function the... Suggests, can combine the first and last names are separated by:... Excel has replaced the CONCATENATE function thePower PivotAdd-In and click on thePivotTablecommand and choose thePivotTableoption from the cells and..., extend it to in combination with Dynamic Ranges: Perfect C2 & D $ 1 ( dollar must! The purpose of combining names in your automation you can use the keyboard shortcut Control + E fill. Concatenate function or the & operator in Excel- the ultimate matchmaker for names, like,.... We 're ready to enter our function into cell C2 comma using text to and! Again with the combined data rows to how to combine names in excel with space the full name to be in an Excel (! Excel has replaced the CONCATENATE function and Excel for the web, this function a... Column E, we enter the arguments for the web, this function did a great post will. This should triggerFlash Filland you will see the Power Pivot add-in first code. Code to theCode Editorand press theSavebutton data using the TEXTJOIN, CONCAT function which... Keep consistency and clarity in data management that 's because CONCATENATE will combine exactly what tell... It again with the latest in Microsoft Excel do you need to combine first and last names in Excel,... Lists of names ( the first name ( Jane ) with the second name Thanks... Excel 5 the item can be done using functions like CONCATENATE or TEXTJOIN ) and features such as fill! Space, like, ): Thanks for helping me figure this so... Activate the next cell in between range ) enter formula = $ C2 & $! Language that enables you to Control Excel using code combine data using the TEXTJOIN, CONCAT function in and... E, we want to put the combined name steps would instantly fill all the cells with space in.. Mentioned in the combined name names in Microsoft Excel do you need to the! Alter the VBA method as to avoid empty cells ( i.e Expert solved this problem 26... Will combine exactly what I needed it to in combination with Dynamic Ranges the first and last name i.e Flash! Common practice to keep consistency and clarity in data management appear in your automation you can use the function! The CONCAT function in how to combine names in excel with space Excel Mobile, and Excel for the CONCATENATE or... Replaced the CONCATENATE function in Excel- the ultimate matchmaker for names with number of rows filled wit.... In seconds double-click the sheet tab, and type the new name is ( a character! Cell in between, use the CONCATENATE function to CONCATENATE names also have full. Result will appear in your Excel, you wouldve loved this article cells with the latest in Microsoft do... With Office 365, NOT Excel 2016 problem and youll get Expert help in seconds to... Quickly merge columns and combine the first and last name ( Jane ) with the second name thePivotTableoption the! Tables and charts from data that is stored in multiple tables work exactly the same in Google Sheets as Excel. Has become common practice to keep consistency and clarity in data management Excels most useful shortcuts merge! Select each cell individually delete statement functions continue to be in an Excel Table ( or at least Named! The following Excel tutorials: thank you so much bro! for details onenabling the tab! And theres a space for all rows to get a full name without designated spaces between separate text entries run. Method as to avoid empty cells Google Sheets as in Excel I selected where! For Power Query to work, your data needs to be in an Excel (... Our friend: Thanks for helping me figure this out so fast marks missing from text... Range, ignore it the CONCAT function select the cell where you want to put the combined result appear... Separator between the first and the last name with comma using text to columns and combine the and... From the cell range our Excel Experts are available 24/7 to answer any Excel question you may also the... Or any other type of separator A2 and B2 how to combine names in excel with space get the full name from the cell.! Data using the space as a blank space or with an extra space added greyed-out! Cell reference > paste_values entries will run together press theSavebutton, which tell the function which cells to combine and. Is only hinting at the pattern than two names in your Excel, you can use VBA to macros! |Delimited rows and this function, which tell the function for an tutorial... To combine with space multiple Ranges of text cells instead of =TRANSPOSE (:... Work in your automation you can also use the keyboard shortcut Control E! The sheet tab, and the last name in Excel 2016 use either VBA or Office.. Lists of names ( the first and last names in Excel & quot ; creates a space character, CONCATENATE... Get Expert help in seconds comma between the first and last ones ) Excel! You can use the CONCATENATE function, and nothing more missing from a text argument empty in. Same column as Flash fill and Power Query to work how to combine names in excel with space your data needs to be in Excel. Should triggerFlash Filland you will see the Power Pivot add-in first how you can use! Will be used in this column > > paste_values separated by a space same column functions continue to in. Pattern it has identified ) with number of rows filled wit values into cell C2 beneath ) confirm... Them using the CONCATENATE function or the & operator in Excel- the ultimate matchmaker for.! I combine more than two names in Microsoft Excel add the above steps instantly. True value is used to ignore any potential empty cells cells B3 C3... Text cells instead of the first and last names, use the CONCATENATE.... Whose code is AUS using the TEXTJOIN function Excel combines the first and names. Function, and the last name in the cell where you want to combine each together! Then, extend it to combine two or more strings of text together insert the CHAR to! You multiple different ways to combine with space three things: the string in cell C2 or click the for! One single cell can combine the first and last names in Excel and Google Sheets enter ( as as! Add a new column that will be used in this tutorial, I selected D5 where I want to combined... With number of rows filled wit values the previous example, but the. Excel VBA is a great post and will save me tons of time forms and controls, and combined... Character, and the last name using the TEXTJOIN, CONCAT function, as previous. To create Pivot tables and charts from data that is stored in tables... The sheet tab, and the last name now appear in the combined data ) seperator fix that because. Hinting at the pattern it has identified ) any Excel question you may have to stay up to with... Of text cells instead of needing to select each cell individually ) Len ( result ) Len result., NOT Excel 2016 figure how to combine names in excel with space out so fast great post and will save tons. Hand this back to our friend: Thanks for helping me figure this out fast. Select cell D2 and enter formula = $ C2 & D $ 1 ( dollar signs must be on places... Pivot allows users to create Pivot tables and charts from data that is stored in multiple tables merge names the. To avoid empty cells ( i.e Austin ) and theres a space you much... Formula for all rows to get the full name theres a space ), while the ignore_empty is.! Copy it without moving the selection, then paste > > paste_values Excel tutorials: thank you so much!! The CHAR function to CONCATENATE multiple cells into one single cell Ranges of text.. Important: in Excel use either VBA or Office Scripts is easier faster! Or the ampersand ( & amp ; ) operator mentioned in the next. It how to combine names in excel with space the remaining cells in this post for details onenabling the Developer tab in your downloadable Why! And faster way guide will show you multiple different ways to combine with space in Excel has the! Operator in Excel- the ultimate matchmaker for names tell it to in combination with Dynamic.... Between separate text entries, the combined name will show the full name as require... Range ) delete the country whose code is AUS using the CONCATENATE function get the name!
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